Handling of Personal Information

(1)Business name, address, representative name

Shinya Omori, President &CEO
SC-Abeam Automotive Consulting
OTEMACHI PLACE EAST TOWER, 3-2, Otemachi 2-chome, Chiyoda-ku, Tokyo 100-8601

(2)Personal information protection manager

SC-ABeam Automotive Consulting - Principal(Personal information protection manager/Person in charge of personal information protection)

(3)Purposes for which personal information is used

The Company will only use collected personal information (*personal information to be disclosed) for the following purposes. In the event it becomes necessary to use personal information for purposes other than those listed below, the Company will obtain consent from the customer concerned, except for cases in which the purpose is specified or determined by law or other applicable legislation.

*The personal information to be disclosed refers to personal information that the Company considers appropriate for disclosure or for use in response to other requests according to the guidelines in provision (6).

<Purpose of using non-disclosed personal information>
• Holding and managing public and private events such as contracted symposiums

(4)Provision of personal information to third parties

In the event it becomes necessary for the Company to provide to third parties personal information it has collected, we will formulate the necessary security measures. The Company will not provide or disclose any personal information to third parties without obtaining the consent of the customer concerned except in the following circumstances.

(5)Outsourcing of personal information

Within the scope of achieving the purposes outlined above in provision (3), the Company may outsource collected personal information to outside contractors. In that case, in addition to selecting only those outside contractors who meet the standards determined by the Company, we will conclude agreements with said contractors concerning the handling of personal information and properly supervise the handling of such personal information.

(6)Voluntary provision of personal information

The provision of personal information to our company is voluntary. However, if necessary information is not provided, it may have an impact on the quality, speed and other aspects of the Company’s services. We ask for your understanding in advance.

(7)Requests for dissemination and disclosure of matters related to retained personal data or records provided to third parties

Please refer to the contact information below for inquiries, or complaints concerning personal information, as well as notificatation of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, and disclosure of records provided to third parties (additions/deletions).

*We apologize for any inconvenience, but we do not accept direct inquiries made on the company premises.

(8)About safety management measures

Our company appropriately implements the following safety management measures regarding the handling of personal information. These safety management measures comply with the requirements of the Privacy Mark, and the acquisition of the Privacy Mark certifies that our company handles personal information appropriately.

  1. Formulation of basic policy
    In order to ensure the proper handling of personal data, we have established a "Personal Information Protection Policy."
  2. Establishment of regulations regarding the handling of personal data
    We have established regulations for handling personal data regarding how to handle personal data, persons in charge and their roles, etc.
  3. Organizational security control measures
    After appointing a "Personal Information Protection Manager" as the person responsible for handling personal information, we will clarify and supervise the responsibilities and authority of employees regarding the handling of personal information, as well as any facts or signs of violations of laws or internal regulations. We have a system in place to report and contact the person in charge if we become aware of something.We regularly check the handling status of personal information and conduct appropriate audits.
  4. Human safety management device
    We regularly provide education and training to employees regarding the appropriate handling of personal information. In addition, we have included matters related to confidentiality regarding personal information in our employee regulations and have concluded a written pledge.
  5. Physical safety management device
    In areas where personal data is handled, we control the entry and exit of employees and third parties, and restrict the devices they bring in to prevent personal data from being viewed by unauthorized persons.
    In order to prevent documents and equipment containing personal information from being stolen or lost, we take measures such as keeping the office locked and storing them under lock and key, and protect personal information from being revealed while in transit. . Furthermore, when disposing or deleting personal data, we use methods that make it impossible to restore it.
  6. Technical safety control measures
    We implement measures such as controlling access to information systems that handle personal data, countermeasures against computer viruses, countermeasures against unauthorized software, and monitoring of information systems.
  7. Understanding the external environment
    We have confirmed that personal data is not currently handled in foreign countries.

(9)Accredited personal information protection organizations

SC-ABeam is a target entity of the Japan Institute for Promotion of Digital Economy and Community (JIPDEC), an accredited personal information protection organization. Complaints concerning the manner in which the Company handles personal information can also be directed to JIPDEC. Please refer to the following to contact.

【The name of Authorized personal information protection organization and Proposing of the solution to complaint】

The name of Authorized personal information protection organization : JIPDEC
Proposing of the solution to complaint : Accredited Personal Information Protection Organization Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo, 106-0032
Tel: +81-3-5860-7565/+81-120-700-779